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Use email 'delayed delivery' to do the work for you after training

Mon, January 30, 2012 10:24 AM | Ranelle Maltas (Administrator)
Have you heard? The University of Nebraska is getting a new email system. We’re moving from Lotus Notes to Microsoft Office 365 (cloud) and Outlook. With all change comes it’s fair share of pains. For me, not all of my calendar entries migrated from the the old system. This means missing appointments and reminders to post to the ASTD-Lincoln Tech Blog. Oops, I do have that fixed now (better late then never). But it got me to thinking about all the ways we can use technology to remind us to do things.

There are a plethora of reminder programs on the market, free and paid. There are applications for your smartphone, services to send you a text or email message, but if you already use an email program with a calendar, chances are it’s already there.

In Lotus Notes, there is the To-do list. In Outlook, there is Tasks. In Gmail, you add reminders when you put something on your calendar. Great tool for reminders, but how does this all apply to training?

In learning more about Outlook, I found a great way to set emails for a delayed delivery. Check out your email system, it may have something similar. Some thoughts I have for using this in my training is to send that Level 2 evaluation out a set time after training. Perhaps I can send “what you learned in training” messages to attendees for several weeks after they attend training. Or messages that give them examples on how to apply what they learned in training to real-life. I can create templates or drafts of this information and then set them to send a specific intervals.

I can’t wait to try some of these things out. I’m already planning how to keep the learners I encounter learning long after they attend a training session. This is another great way to have technology help make my job easier.

Happy training in 2012!
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